Job Description

IDM Technologies is looking for a professional and well-organized HR & Front Office Coordinator to manage day-to-day HR coordination, office administration and front-office responsibilities. The role will serve as the first point of contact for visitors while supporting employees and management with HR and administrative activities.

Your Key Responsibilities:

• Manage reception and professionally welcome customers, partners, vendors and other visitors.
• Handle incoming calls, meeting-room scheduling, couriers and general front-office coordination.
• Support employee onboarding, joining formalities, documentation and employee records.
• Maintain attendance, leave records and other routine HR documentation.
• Coordinate UAE visa, medical insurance and other employee-related administrative processes with relevant service providers/PRO.
• Assist HR with recruitment coordination, interview scheduling and candidate follow-ups.
• Coordinate office supplies, facilities, travel arrangements and general office administration.
• Support management with meetings, documentation and routine administrative requirements.
• Assist with customer/vendor meeting coordination and basic commercial documentation when required.
• Maintain confidentiality of employee and company information.
• Ensure the reception and common office areas remain professional and customer-ready.

Required Skills & Expertise:

• 2–4 years of experience in HR coordination, administration or front-office operations.
• UAE experience preferred.
• Excellent spoken and written English.
• Arabic would be an advantage.
• Professional communication and interpersonal skills.
• Good working knowledge of Microsoft Office.
• Organized, proactive and comfortable handling multiple responsibilities.
• Presentable and confident interacting with enterprise customers and senior management.
• Bachelor’s degree preferred.